Lamson, Dugan and Murray, LLP, Attorneys at Law

Your Contract is a Hodgepodge of Conflicting Proposals

Posted in Construction Contracts

Ouch.  That’s what a court called a contract to remediate petroleum contamination at a number of iStock_000003681549XSmallgas stations in New York.  Sometimes, it’s hard to believe the contracts that get signed.

Environmental Risk hired Science Applications to remediate petroleum contamination at 47 gas stations.  Environmental Risk had previously entered into a Professional Services Master Agreement with Science Applications, but also required Science Applications to sign three separate, but basically identical, subcontracts called the Project Specific Scopes of Work.  So, right from the start, there were four contracts that could apply to Science Applications’ work.

Sometime after work started, Environmental Risk terminated the contracts with Science Applications under a termination for convenience clause.  Science Applications pulled off the job and submitted its final pay application.  When Environmental Risk failed to pay, Science Applications filed mechanics liens and filed a breach of contract lawsuit.  Environmental Risk then claimed that Science Applications breached various provisions of the contracts.  After a five week bench trial, the court awarded Science Applications $800,000.

During litigation, Environmental Risk argued that Science Applications failed to meet the stringent clean-up standard contained in the Project Specific Scopes of Work.  Unfortunately for Environmental Risk, the court noted that another section allowed for a completely different clean-up standard, thus allowing for multiple interpretations of the contract.

To make matters worse, the Professional Services Master Agreement contained internally inconsistent clean-up standard provisions. One clause required Science Applications to achieve a “clean-up standard” and then obtain approval from the New York Department of Environmental Conservation.  But the very next provision only required approval from the Department of Environmental Conservation.

Projects can get complicated.  But, the contract should not make them more complicated.  As this case shows, cobbling together a number of contracts may create a hodgepodge of conflicting proposals that will greatly hamper your effort to win your case.

The Ghosts of Projects Past

Posted in Construction Claims

Sean Minahan, one of my partners, and I were discussing a construction dispute the otherghost_of_christmas_past
day and we commented again and again about the significant organization required to get a construction project to completion. From the contracts, to the schedule, to the funding—everything has to be in lock step or there will be problems that could bring the project to a halt, or worse yet litigation.

The same is true of construction claims. To present a claim effectively, it has to be simple. But, to make it simple will require substantial documentation and organization of all aspects of a claim.

This point was driven home this week when I received Long International’s Construction Claims Analysis Checklist Long International. The Checklist is 11 pages long and identifies various aspects of a claim, from the simple to the complicated. A few of these items include:

  • Identify the law which governs the contract.
  • Prepare a chronological history of events related to each claim and problem.
  • Perform an assessment of the project and construction management performance of the owner and contractor.
  • Determine if the as-built start and finish dates for the scheduled activities are accurate.
  • Prepare narratives with supporting documentation that describe the information utilized, the problems encountered, the analyses performed, and the results of the damages calculations.

Determine if the as-built start and finish dates for the scheduled activities are accurate.

Prepare narratives with supporting documentation that describe the information utilized, the problems encountered, the analyses performed, and the results of the damages calculations.

If you want a little light reading as you’re sitting around the fire this holiday season, I suggest Long International’s Checklist. It may not bring in the holiday spirit, but it may provide some insight to avoid a visit from the ghosts of projects past.

Changing Course Midstream Did Not Work in River Dredging Project

Posted in Construction Contracts, Government Contracting

 

A contractor learned a $12M lesson when it tried to change course on a Corps of Engineer event_271718552river dredging project.  The case also illustrates the importance of documenting problems on a project and providing notice of those problems to the owner.

In Weston/Bean Joint Venture v U.S., Weston/Bean was awarded a Corps of Engineers project to provide maintenance dredging on the Miami River to a depth of 15 feet.  The contract noted that the contractor may experience sediment, debris and rock, including soft to moderately hard limestone.

The contractor encountered rocks early on in the project, but consistently submitted reports to the Corps of Engineers that nothing was experienced on the project that would lead to a change order or claim.  And, for the first year of operations, the contractor made no claim for differing site conditions.  Instead, the contractor terminated the subcontractor for not being able to process the rock uncovered during the dredging process.

Once the project was completed Weston/Bean submitted a claim for $12 million alleging that the Corps of Engineers directed it to perform work above and beyond the contract.  The Court of Claims closely reviewed the contract, finding various clauses precluded the contractor’s claim.  Importantly, the contract stated that “massive, monolithic in situ rock” would not have to be removed.  This necessarily meant that large rocks, but not massive ones, would have to be removed.

The court also found it significant that Weston/Bean never submitted a change order or claimed differing site conditions until well after a year on the project.  In essence, the contractor’s failure to submit a claim immediately upon finding rocks larger than expected precluded its claim.

Take Away: It is very difficult to change course midstream. The contractor’s failure to notify the Corps of the rock problems early on greatly diminished its ability to claim unforeseen conditions later on.

Are Defense Costs In Addition to Policy Limits?

Posted in Insurance coverage

I recently had a discussion with an insurer about whether defense costs were included iStock_000015701146XSmallwithin the policy limits of a client’s coverage or in addition to policy limits.  This was an important discussion because if costs of defense were included in the policy limits, my client was going to exceed those policy limits in a hurry.  How would this situation play out with your insurance?

Fortunately, the majority of insurance policies, such as Commercial General Liability (CGL) policies, provide that defense costs are “in addition” to the policy limits.  But some policies, often times referred to as “burning limits” policies, provide that cost of defense is included in the policy limits.  This means that if you have $1,000,000.00 policy limits, your costs of defense will reduce that limit throughout the course of litigation.

When the claim is substantially less than your policy limits, this will probably not be a problem.  But, if the claim is near your policy limits, you may find that the company is on the hook for any excess claim over the remaining limits.

So, why would you buy a burning limits policy?  Because they are cheaper, often times a lot cheaper. And, you may still get a certificate of coverage that indicates that you have policy limits of $1,000,000.

Take Away: Review your insurance policies and determine whether costs of defense are included within your policy limits before any claims are made.  Otherwise, you might be having this conversation during litigation and finding out you have a burning limits policy.

Happy Thanksgiving

Posted in Uncategorized

I hope you and your family are enjoying some well earned time off this Thanksgiving.

Today’s post provides me an opportunity to thank everyone who gave me ideas for the blog and I thank you for reading it.

I’d also like to thank all of my construction clients from whom this blog is written.  I appreciate the opportunity to assist you in your construction projects.

Finally, we will be smoking, NOT deep frying our turkey this year.  So, there is very little chance that we will burn the house down.

The Secret to an OSHA Inspection

Posted in OSHA

Wouldn’t it be nice to know ahead of time what an OSHA inspector will be looking for
iStock_000007097095XSmallwhen he comes to your work site?  Well, I know the secret.  And, it’s not really a secret.  Just look at OSHA’s top ten citation standards and it becomes quite clear.

In 2015, OSHA’s top ten most frequently cited violations are:

  1. Fall protection (C)
  2. Hazard communication
  3. Scaffolding (C)
  4. Respiratory protection
  5. Lockout/tagout
  6. Powered industrial trucks
  7. Ladders (C)
  8. Electrical: wiring
  9. Machine guarding
  10. Electrical: systems design

Those marked with a (C) are construction standards.

So, when OSHA comes knocking, you know the top ten areas they are investigating. And, if you are on a construction site, you know they are going to look hard at fall protection, scaffolding and ladders.

Arbitration Clauses—Where will you be arbitrating?

Posted in Arbitration

 

Craig Martin, Construction Attorney, Lamson Dugan & Murray LLPI had the pleasure of speaking at the National Association of the Remodeling Industry (NARI) Education Day earlier this month. During my presentation, “The Myth of the One Year Warranty”, we discussed the impact of arbitration clauses in construction contracts and who should act as arbitrator.

While the American Arbitration Association is certainly a popular forum, there are others.  For example, the New York Times recently wrote about a hardwood supplier, Higuera Hardwoods, in Washington State that requires arbitration before the Institute for Christian Conciliation, a division of Peacemaker Ministries.  This organization has adopted Conciliation Rules of Procedure, the purpose of which is to

glorify God by helping people to resolve disputes in a conciliatory rather than an adversarial manner

The rules further provide that it will consider the state, federal and local laws brought to its attention, but

the Holy Scriptures (the Bible) shall be the supreme authority governing every aspect of the conciliation process.

I don’t honestly know how a dispute about the hardwood product would be resolved relying on biblical principles.  But, if you purchase hardwood from this company, you will be obligated to find out.

Take Away: Arbitration clauses will impact how your dispute will be resolved.  Make sure you review the arbitration clause so that you know how your dispute will be resolved before you sign the contract.

 

Know Your Obligations Under Both the Prime Contract and Subcontract

Posted in Construction Contracts, Uncategorized

A recent case out of New Mexico highlights the importance for subcontractors to review iStock_000003390628XSmall[1]their contract with the general and the contract between the general and the owner.  In Centex/Worthgroup, LLC v. Worthgroup Architects, L.P, the architect claimed that the limitation of liability clause in the prime contract trumped the provisions of the subcontract.  The court disagreed and ruled that the specific provision in the subcontract controlled.

In the case, a general contractor was hired to expand and renovate a resort.  The general contractor subcontracted with an architect to design a mechanically stabilized earth wall.  The prime contract contained a limitation of liability clause that states:

general contractor shall require its design professional Subcontractor(s) to obtain insurance in an amount not less than $3,000,000. Owner agrees that it will limit general contractor’s liability to Owner for any errors or omissions in the design of the Project to whatever sums Owner is able to collect from the above described professional errors and omissions insurance carrier.

The subcontract with the architect included two important provisions, an order of precedence clause and a flow down clause.

The order of precedence of the documents, … shall be: (1) the most current approved edition of the construction documents; (2) modifications to the subcontract; (3) the subcontract, unless the prime contract imposes a higher standard or greater requirement on the parties, in which case the prime contract; (4) the prime contract, unless the provisions of (3) apply.

In respect of the design work, Architect shall . . . have all rights toward general contractor which general contractor has under the prime contract towards the Owner and Architect shall, to the extent permitted by applicable laws and except as provided herein, assume all obligations, risks and responsibilities toward general contractor which general contractor has assumed towards the Owner in the prime contract with respect to the design work.

The wall the architect designed failed causing $6 million in damages.  The architect’s insurer paid its $3 million policy limits. The general contractor then sued the architect to recover the remaining $3 million in damages.  In an interesting twist, the architect claimed that the limitation of liability clause contained in the prime contract limited the architect’s liability to $3 million.

The court reviewed both contracts and found that the subcontract controlled the extent of the architect’s liability.  The court reached this conclusion by applying the contractual interpretation rule:

if the specific provisions of the subcontract conflicts with the prime contract, the terms of the subcontract prevail.

Here the subcontract required the architect to shoulder specific liability for redesign work and damages, while the prime contract generally limited the architect’s liability to the limits of insurance.  So, the subcontract with specific language controlled, not the prime contract.

Take Away: Contractors are well advised to review both the subcontract and prime contract to determine whether conflicts exist and the extent of potential liability.

 

Location, location, location—even in construction liens

Posted in Construction Lien

We all know the importance of filing a construction lien within 120 days of your last work.Craig Martin, Construction Attorney, Lamson Dugan & Murray, LLP Nebraska Construction Lien Act,  § 52-137.     But, equally, if not more important is filing the construction lien on the correct property.

Often times on a construction project, the exact address of the project may not be known.  And, if there are a few buildings going up on the same general site, it is difficult to determine which property or building address you are working on.

Sometimes you can look at the contract.  For example, the AIA family of documents lists the address on the first page.  But, what if the wrong address is listed?  What if the wrong owner is listed?

A good place to start your property search is the County Register of Deeds or the County Assessor.  These county offices can usually be accessed through the internet.  From their websites, you should be able to find a map of the general area, identify the parcels that are involved in the project, and the specific owner of each parcel.  You may then be able to determine the legal description of the property you are working on and the proper title and address of the entity that owns that property.

The importance of filing your lien on the correct property cannot be overstated.  If you file your lien on day 119 and find out on day 122 that you filed on the wrong property, your lien rights are probably gone.

Take Away: Take the time to research the legal description and ownership of the property on which you are filing your lien well before the deadline, or you may find yourself out of time to file your lien.

Be Careful When Requiring Fitness for Duty Examinations

Posted in Employee Safety

 

Fitness for Duty examinations can be an important part of an employer’s hiring and

Craig Martin, Construction Attorney, Lamson Dugan & Murray, LLP

retention protocol.  The Nebraska Supreme Court recently clarified when an employer may require applicants and employees to undergo fitness for duty examinations.  In Arens v. Nebco, Inc.,  the court ruled that an employer must have a legitimate, nondiscriminatory reason for its demand that a current employee submit to a fitness for duty examination.

In this case, Lenard Arens suffered two significant injuries over the course of his 25 years of employment with Nebco.  The second injury, a closed head injury, limited the type of work he could do and required written instructions due to short term memory loss.  Arens was assigned to drive tractor-trailer trucks.  Several years after returning to work, Arens had two minor accidents with his truck within a matter of days.  Arens supervisor required him to undergo fitness for duty examination.  Arens failed the fitness for duty examination and was terminated.  Arens filed suit, claiming that Nebco discriminated against him by making him take a fitness for duty test.

The case went to trial and the jury returned a verdict in favor of Nebco.  Arens appealed and the Supreme Court reversed, finding that the trial court applied the wrong standard as to when an employer could require a fitness for duty examination.

The Supreme Court clarified the two standards applicable to fitness of duty examinations under the Nebraska Fair Employment Practices Act; (1) for new employees, and (2) for current employees.

New Employee Fitness for Duty Examinations

An employer may require job applicants who have been conditionally offered a job to undergo post-offer medical examinations to determine their ability to perform the job if the employer:

  1. Subjects all newly hired employees to the same exam;
  2. Keeps the exam information confidential and in a separate medical file, and
  3. Doesn’t use the exam results to discriminate on the basis of a disability.

Current Employee Fitness for Duty Examinations

An employer may require a current employee to undergo a fitness for duty examination only when it is shown to be job related and consistent with business necessity.  To establish business necessity, an employer must show:

  1. The reason for the examination is vital to the business;
  2. The employer has a legitimate, nondiscriminatory reason to doubt the employee’s ability to perform the essential functions of the job; and
  3. The examination is no broader than necessary.

Take Away: Employers may still require fitness for duty examinations, but employers must be able to show that an exam for a current employee is based on solid, nondiscriminatory evidence.